Truck Mart

Truck Document Management

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Handling all trucking paperwork

Years of experience in the industry with a dedicated team

Truck Document Management from Smart Trucking

Managing trucking successfully involves more than just driving. While your clients appreciate the results you achieve on the road, there’s behind-the-scenes work to ensure everything runs smoothly. At Smart Trucking, we’re dedicated to providing comprehensive truck management services, allowing you to focus on what you do best. This includes professional document management to keep your business operating efficiently.

Effective document management can benefit your trucking business in various ways. Tight policies ensure a seamless service for your clients and provide valuable insights into your business operations, paving the way for future growth. However, if documents are not up-to-date or essential paperwork is missing, it can negatively impact your business.

We’re here to help you reap the benefits of proper documentation. Contact our team at Smart Trucking to learn more about our document management services or to get a quote.

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What is Smart Trucking

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Smart Trucking’s mission is to offer the top-notch loads available in the market for all drivers. Our experienced team works hard to make sure drivers from any region or state receive high-quality and well-paying loads.

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Document Management Service - Learn More About What to Expect

Smart Trucking is committed to providing top-notch document management services for trucking businesses like yours. Here’s what you can expect from our services:

Timely Documentation Completion

We make sure all your necessary documents are filled out correctly and on time. This is crucial to keep your business running smoothly, and we’ve got it covered.

Reliable Filing

After completing your documents, we handle the filing process for you. Whether it’s insurance certifications, rate confirmations, or other paperwork, we ensure everything is properly managed, easing the burden on your end.

Required Documentation Auditing

Regulatory compliance is a priority. We audit and assess your essential documents, including client setup, insurance proofs, rate confirmations, invoicing, bills of lading, customs paperwork, and customer agreements, to ensure you meet all requirements.

Document Monitoring

We don’t just file and forget. We keep track of the details in your documents and work with you to ensure all provisions are fulfilled. This includes meeting specific requirements in customer agreements, such as providing handling directions or scheduling appointments.

Document Dispatch

Our document dispatch services are handled with professionalism. We understand the importance of receiving documents on time, and we prioritize your needs to make sure everything is delivered promptly and accurately.

Smart Trucking is passionate about serving the trucking industry, and we strive to meet your unique business needs. With us, you can trust that your document management is in good hands, allowing you to focus on running your business smoothly.

Truck Document Management

Why Smart Trucking is the Right Choice for Your Document and Trucking Management Needs

Industry Experts

Our team knows the trucking industry inside out. We work all across the United States, and our extensive experience ensures that we understand your needs and challenges. When you choose us, you’re getting expertise that you can trust for handling your documents.

Reliable Services

Our trucking management services are proven and tested for real success. We use data to measure how our services benefit your business. With our experience, we enhance your capabilities as a driver and logistics expert, ensuring you see tangible results.

Tailored to You

We take the time to know you and your business, allowing us to customize our services to fit your unique needs. Your business is one-of-a-kind, and our services are designed to match that uniqueness.

Stress-Free Experience

Running a business is challenging, and worrying about document management can add stress. We aim to provide a hassle-free experience by taking care of administrative tasks and other complexities that might be holding you back. This allows you to focus on building a successful enterprise.

FAQ

Simply put, we save you time so you can earn more money. Many owner-operators start this business to drive loads and make money, but end up overwhelmed by paperwork, regulations, and negotiations – things that take away from your profit-making activities. Smart Trucking takes care of all the business support tasks you want to offload, making your business run smoothly. This way, you can take on more loads. Plus, when it comes to negotiations, we work to get you the best rates for your loads, putting more money in your pocket.

Surprisingly, no. To bring in capable and skilled talent, you have to go through a thorough recruitment process, which takes time and, if you use headhunters, money. Even if you find the right person, you’ll likely need to provide office space, adding to the costs, and sometimes additional training. On the other hand, many of our clients have found that hiring Smart Trucking is more cost-effective than having a full-time dispatcher. Our industry expertise, networks, and experience make us the best at what we do.

Nope. You hire Smart Trucking on a month-to-month basis. We don’t make trucker drivers commit long-term upfront because we believe in earning your business. If you aren’t happy, we aren’t happy, so we’ll work hard for you. But we also believe that all business owners should have the freedom to work with whomever they want. It’s important for us to keep that freedom for you.

Signing up with Smart Trucking is easy, and you can do it all online by submitting documents. Here’s what you need:

  1. Sign our Dispatch Carrier Agreement: This document outlines our responsibilities and yours, ensuring clarity and protection for both parties. It’s not a long-term contract; our services are month-to-month, and there are no penalties for discontinuing.
  2. Provide insurance: Your insurance should list Smart Trucking as the certificate holder, a standard practice in the industry. This allows us to do business on your behalf. Ensure the insurance covers liability and cargo.
  3. Complete the Carrier Set-Up Package: Include references from the shippers and brokers we’ll be working with, as well as your MC Permit and signed W9 form.
  4. Submit driver information: For each driver we’ll be dispatching, we need a copy of their CDL. We maintain accurate records to stay compliant with safety, regulatory, and industry requirements.

We collaborate with owner-operators who operate under their own MC authorities, and we also work with carriers that have company drivers.

Absolutely! We enjoy helping truck drivers and carriers at all stages of their careers. What matters to us are drivers who are eager and hardworking? Honestly, if you’re a new carrier, it might be a bit challenging at first to get the best loads because many shippers and brokers prefer carriers with MC authorities that are more than six months to a year old. But don’t worry, Smart Trucking will put in our best effort to help you earn better money in your first year. Once you reach the one-year mark, getting better rates and loads will be even easier.

Absolutely! Lots of our clients really like our full-service package, which takes care of everything like dispatch, paperwork, compliance, and all the business support a carrier might need. But we also have clients who only need help with paperwork. At Smart Trucking, we think our clients should be free to run their business the way they want. After all, they know their business better than anyone else.

 

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