Document Management
Complete Coverage
Handling all Trucking Documents
Years of Industry Experience with Dedicated staff
Document Management & Paperwork
At T Mart, we’re committed to taking great care of our clients in the trucking industry, which is the backbone of the American economy. That’s why we provide a wide range of solutions for truckers and trucking companies, including dispatch services that offer invaluable support. Especially when it comes to handling tasks that the industry demands but take you away from core business activities. For many clients, our trucking document management can be a real lifesaver.
Document Management & Paperwork
When people think about what truckers do, they often forget about all the paperwork. In today’s digital age, there are additional considerations like data and information security. Ensuring you have all your necessary documents completed, filed, and kept properly can be time-consuming and challenging. This not only adds stress to your trucking business but also takes away from your core activities. That’s where T Mart can help.
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What is T Mart
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T Mart mission is to offer the top-notch loads available in the market for all drivers. Our experienced team works hard to make sure drivers from any region or state receive high-quality and well-paying loads.
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Complete Coverage
Trucking involves more than just driving. There are strict requirements for paperwork, compliance with safety regulations, DOT regulations, insurance, and the tasks of finding, negotiating, and booking loads. That’s why we cover everything, including broker/carrier packages, set-up paperwork, W-9, insurance proof, rate confirmations, invoicing, waybills, bills of lading, and customs/transportation documents. We also handle customer agreement requirements like directions to the shipper or consignee and appointment scheduling.
Expertise and Excellence
At T Mart, we’re dedicated to taking care of our clients. Part of this commitment is understanding the ins and outs of the trucking industry, including industry standards and regulatory requirements. We know what is required, why it’s needed, and who needs to see it. When we handle your trucking documentation, we are diligent, accurate, and ensure everything necessary is included. We take your success seriously because your success is our success too.
Our Document Management Approach
T Mart excels in managing trucking documentation either independently or as part of a broader dispatch service package. We understand that different trucking businesses require varying levels of support. Our straightforward approach focuses on working with clients to provide exactly what they need. We respect your knowledge of your business and won’t try to sell you anything you don’t want.
More Than Just Document Management
Many clients appreciate our full range of services because entrusting us with tasks they’d rather not deal with allows them to focus on what they do best. Through our dispatch service, we search for loads, negotiate the highest rates to help clients make more money, and handle coordination details. We take care of billing, manage trucking paperwork, ensure timely completion of customer contracts, and more. Additionally, we’re happy to assist clients with bookkeeping, accounting, setting up and maintaining IFTA reports, working with online transportation management services, and other tasks.
Why T Mart?
We exists for one reason: to give truckers and trucking businesses a reason to trust dispatch partners again. With years of industry expertise and dedicated professional personnel, we prioritize good service, honesty, and transparency. Clients appreciate our ability to search multiple platforms, find the best loads tailored to their size, structure, and goals, and benefit from our negotiation skills. Many are pleasantly surprised at how cost-effective and profitable we are compared to hiring a full-time in-house dispatcher, saving time and money on office rental and recruiting. We won’t waste your time by exaggerating reality – about costs, expectations, or anything else. We promise what we deliver and deliver what we promise.
If you want to spend more time growing your trucking business and less time on administrative tasks, call T Mart today.
FAQ
What does T Mart do for your business?
Simply put, we save you time so you can earn more money. Many owner-operators start this business to drive loads and make money, but end up overwhelmed by paperwork, regulations, and negotiations – things that take away from your profit-making activities. T Mart takes care of all the business support tasks you want to offload, making your business run smoothly. This way, you can take on more loads. Plus, when it comes to negotiations, we work to get you the best rates for your loads, putting more money in your pocket.
Isn't it always simpler and cheaper to hire an in-house dispatcher?
Surprisingly, no. To bring in capable and skilled talent, you have to go through a thorough recruitment process, which takes time and, if you use headhunters, money. Even if you find the right person, you’ll likely need to provide office space, adding to the costs, and sometimes additional training. On the other hand, many of our clients have found that hiring Smart Trucking is more cost-effective than having a full-time dispatcher. Our industry expertise, networks, and experience make us the best at what we do.
Do I have to enter into a long-term contract with T Mart?
Nope. You hire T Mart on a month-to-month basis. We don’t make trucker drivers commit long-term upfront because we believe in earning your business. If you aren’t happy, we aren’t happy, so we’ll work hard for you. But we also believe that all business owners should have the freedom to work with whomever they want. It’s important for us to keep that freedom for you.
How do I sign up with you, and what do I need?
Signing up with T Mart is easy, and you can do it all online by submitting documents. Here’s what you need:
- Sign our Dispatch Carrier Agreement: This document outlines our responsibilities and yours, ensuring clarity and protection for both parties. It’s not a long-term contract; our services are month-to-month, and there are no penalties for discontinuing.
- Provide insurance: Your insurance should list Smart Trucking as the certificate holder, a standard practice in the industry. This allows us to do business on your behalf. Ensure the insurance covers liability and cargo.
- Complete the Carrier Set-Up Package: Include references from the shippers and brokers we’ll be working with, as well as your MC Permit and signed W9 form.
- Submit driver information: For each driver we’ll be dispatching, we need a copy of their CDL. We maintain accurate records to stay compliant with safety, regulatory, and industry requirements.
Do I have to be working under my own MC authority to hire T Mart?
We collaborate with owner-operators who operate under their own MC authorities, and we also work with carriers that have company drivers.
Will you work with me if I’m new to the business?
Absolutely! We enjoy helping truck drivers and carriers at all stages of their careers. What matters to us are drivers who are eager and hardworking? Honestly, if you’re a new carrier, it might be a bit challenging at first to get the best loads because many shippers and brokers prefer carriers with MC authorities that are more than six months to a year old. But don’t worry, Smart Trucking will put in our best effort to help you earn better money in your first year. Once you reach the one-year mark, getting better rates and loads will be even easier.
Can I choose T Mart services I want?
Absolutely! Lots of our clients really like our full-service package, which takes care of everything like dispatch, paperwork, compliance, and all the business support a carrier might need. But we also have clients who only need help with paperwork. At T Mart, we think our clients should be free to run their business the way they want. After all, they know their business better than anyone else.